Administrative Coordinator
Organization Name: The Wellness Collaborative (TWC)
Position Name: Administrative Coordinator
Reports to: Executive Director of Operations and Development and Executive Director of Programs and Community Initiatives
Organization Summary:
At The Wellness Collaborative, we GATHER by engaging in the co-creation of impactful wellness programs that link to policy, GIVE by offering education forums and healing events that build relationships and resources, and GROW by fostering professional growth in our co-working spaces, collaborations, and community partnerships.
Together, we can address health disparities, celebrate our strengths, and pave ways toward a more connected and equitable future. https://www.thewellnesscollaborative.org/
Position Summary:
This is a newly created stipend position that we envision growing in scope and responsibility over time. The Administrative Coordinator works collaboratively with the Executive Directors to support the mission of The Wellness Collaborative, Inc. and to represent its values when interacting with partners, donors, and the community. This position is a key link in supporting the efficient and smooth day-to-day operations of the organization. Tasks and responsibilities will vary throughout the year as organizational needs and activities evolve.
Job Functions:
Administration
Grant/Award Administration
Special Events
Communications
Take on additional tasks as directed by the Executive Directors
Knowledge, Skills & Abilities:
Values-Based Behaviors:
Location / Work Model:
Boston, MA, hybrid work environment (minimum of 2 days in office per week) working an average of 30 hours per week.
Position Classification:
This position receives a monthly stipend of $4,600. The successful candidate will be responsible for withholding any state and federal income taxes.
Application Process:
To apply, please submit a cover letter and resume to jobs@thewellnesscollaborative.org. We will accept applications until the position is filled.
TWC embraces diversity and equal opportunity for our contractors, co-workers, board members, and volunteers. As a BIPOC-led organization, we are committed to building an inclusive organization that represents a variety of backgrounds, perspectives, and skills that will enable us to reach our mission of eliminating health disparities.
Position Name: Administrative Coordinator
Reports to: Executive Director of Operations and Development and Executive Director of Programs and Community Initiatives
Organization Summary:
At The Wellness Collaborative, we GATHER by engaging in the co-creation of impactful wellness programs that link to policy, GIVE by offering education forums and healing events that build relationships and resources, and GROW by fostering professional growth in our co-working spaces, collaborations, and community partnerships.
Together, we can address health disparities, celebrate our strengths, and pave ways toward a more connected and equitable future. https://www.thewellnesscollaborative.org/
Position Summary:
This is a newly created stipend position that we envision growing in scope and responsibility over time. The Administrative Coordinator works collaboratively with the Executive Directors to support the mission of The Wellness Collaborative, Inc. and to represent its values when interacting with partners, donors, and the community. This position is a key link in supporting the efficient and smooth day-to-day operations of the organization. Tasks and responsibilities will vary throughout the year as organizational needs and activities evolve.
Job Functions:
Administration
- Act as the first point of contact for the organization with stakeholders and the public; schedule meetings, respond to phone and email requests, etc.
- Maintain organizational files, documents, and archives
- Process incoming mail and organizational email inbox
- Enter gifts into donor database
- Serve as the point person for ordering and managing office supplies
- Coordinate and supervise interns and volunteers, including recruiting, orientation, training, scheduling, and project assignments
- Manage administrative calendars including Co-Working Schedule, schedule meetings
- Prepare quarterly reports, agendas, and other documents for organizational meetings
- Oversee all event attendee issues and resolutions and related ticket settlement
- Attend and take minutes for Executive Committee meetings
Grant/Award Administration
- Schedule, take, and maintain meeting minutes
- Assist with administrative and compliance documents
- Make arrangements for project-related travel
- Provide administrative support to the Project Manager and project stakeholders as needed
Special Events
- Coordinate TWC Signature Programs, including event logistics, marketing, communications, and debriefing. Programs include Reimagining Health & Wellness Forums & Conferences, The Gathering Space Small Groups & Workshops, and Healing Arts Film & Discussion Series
Communications
- Create print and electronic newsletters, flyers, and other collateral as needed
- Works with Digital Media Manager to coordinate website and social media updates
- Assist with donor communications, including appeal and thank you letters.
Take on additional tasks as directed by the Executive Directors
Knowledge, Skills & Abilities:
- Minimum two years related experience; nonprofit experience a plus.
- Proficiency with Google Suites. Familiarity with Canva, Constant Contact, and Flipcause is a plus.
- Ability to manage tasks and prioritize in a dynamic work environment.
- Strong attention to detail and ability to work with minimal day-to-day supervision.
- Solid written and oral communication skills.
- Ability to organize details, set priorities, and meet deadlines.
- Excellent customer service skills with a focus on being culturally grounded and responsive.
- Ability to travel within Greater Boston.
Values-Based Behaviors:
- Active Listening
- Asks clarifying questions to better understand others’ views and assumptions
- Works effectively in a team environment and willingly cooperates with colleagues
- Identifies and pursues personal and professional development opportunities
- Attends meetings prepared and on time; honors commitments; meets deadlines
- Collaborates with internal and external work groups, partners, as appropriate
- Honors the private and confidential matters of TWC and colleagues
- Understands and upholds the unique needs and strengths of BIPOC communities
Location / Work Model:
Boston, MA, hybrid work environment (minimum of 2 days in office per week) working an average of 30 hours per week.
Position Classification:
This position receives a monthly stipend of $4,600. The successful candidate will be responsible for withholding any state and federal income taxes.
Application Process:
To apply, please submit a cover letter and resume to jobs@thewellnesscollaborative.org. We will accept applications until the position is filled.
TWC embraces diversity and equal opportunity for our contractors, co-workers, board members, and volunteers. As a BIPOC-led organization, we are committed to building an inclusive organization that represents a variety of backgrounds, perspectives, and skills that will enable us to reach our mission of eliminating health disparities.